Privacy Policy

1. Information We Collect

We collect information that you provide directly to us, including:

• Name, email address, and contact information
• Nursing license information (type and state)
• Course enrollment and completion data
• Payment and billing information
• Manual records sent by the Manual Builder: order ID, serial, practice name, state, file name, build date, and the medical director and primary provider names entered in the builder
• DocuSign signing requests you send from My Manuals: the Medical Director’s and Primary Provider’s names and emails, which version was signed, signing status and dates, and the Square payment ID for the signing fee
• The name and email of a Medical Director you ask us to send a review link to
• Communications with our support team

2. How We Use Your Information

We use the information we collect to:

• Provide and deliver continuing education services
• Process course enrollments and generate certificates
• Communicate with you about courses and account updates
• Comply with California BRN reporting requirements
• Show and securely deliver manuals in My Manuals
• Send manuals for e-signature when you request it, email review links to your Medical Director, and show signing status, signed PDFs and certificates of completion
• Improve our platform and course offerings

3. Information Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. All data transmission is encrypted using SSL/TLS protocols.

4. HIPAA Compliance

While we do not collect protected health information (PHI), we maintain HIPAA-compliant security practices to protect all personal information stored on our platform.

5. Information Sharing

We do not sell or rent your personal information. We may share information with:

• Service providers who assist in platform operations, including Render hosting, Google email, Square payments and encrypted Cloudflare R2 backups
• Our affiliated Manual Builder, only to verify and deliver manuals that belong to your account, and to send signing requests you start
• DocuSign, which receives the manual and the signers’ names and emails to collect signatures, and keeps its own signing records under its privacy terms
• The Medical Director and Primary Provider you name, who receive emails with the manual or a review link
• California BRN if required by regulation
• Legal authorities when required by law

6. Your Rights

You have the right to:

• Access and download your personal data
• Request correction of inaccurate information
• Request deletion of your account (subject to record retention requirements)
• Opt-out of marketing communications

7. Data Retention

We retain course completion records for a minimum of 4 years as required by California BRN regulations. Account information and My Manuals records are retained as long as your account remains active. Manual files are kept by the Manual Builder as described in the Aesthetic Nursing P&P privacy policy. Encrypted backups are kept for about 31 days.

8. Contact Us

If you have questions about this Privacy Policy, please contact us at:
Email: info@aestheticnursingces.com
Mail: Privacy Officer, Nursing CE Platform, San Diego, CA